Purchasing Tidbits

Here is your latest edition of Purchasing Tidbits.  Please contact Contracts & Purchasing Services with any questions at contracts.purchasing@sjcd.edu or x6117.

Fiscal Year 2017-2018 is here and it is important to have all FY16-17 transactions finalized in a timely manner!

Just a few helpful hints:
ALL FY16-17 requisitions must have been entered and approved by close of business on Friday, August 25th.
SPECIAL EXCEPTION: Due to Hurricane Harvey, the College will accept deliveries through Friday, September 8th as part of FY16-17, with a related PO that was issued before August 31st.

LAST DAY FOR FY16-17 PAYMENTS IS THURSDAY, SEPTEMBER 28, 2017.
All vendor invoices must be received in AP no later than Wednesday, September 27, 2017.
All direct pay invoices must be approved & all original travel documents must be received in AP no later than Wednesday, September 27, 2017.
Goods & services must have a receiver created in Banner for any Regular POs; Standing POs do not require a receiver.

PLEASE USE THE FOLLOWING DATES FOR DIRECT PAYS CREATED AFTER AUGUST 31, 2017 FOR FY16-17:
INVOICE DATE: 08/31/17
TRANSACTION DATE: 08/31/17
PAYMENT DATE: 08/31/17
VERY IMPORTANT: THESE DATES WILL DETERMINE PAYMENT IN FY16-17.

ORIGINATORS:
You can check the approval queue by clicking on the queue button in FOAUAPP.
You can email or call the appropriate approving authority to complete the approval process.