Purchasing Tidbits – End of Fiscal Year Information



Here is your latest edition of Purchasing Tidbits.  Please contact Contracts & Purchasing Services with any questions at contracts.purchasing@sjcd.edu or x6117.

 The end of FISCAL YEAR 15-16 is quickly approaching and it is important to have all current year transactions finalized in a timely manner.

 Just a few helpful hints:

  1. All Fy15-16 requisitions must be entered and approved by close of business on Friday, August 26th and all goods and services must be received or completed by August 31st
  2. Last day for fy 15-16 payment is Tuesday, September 27, 2016

a.  All vendor invoices must be received in AP no later than September 26, 2016

b.  All direct pay invoices must be approved & all original travel documents must be received in AP no later than September 27, 2016

c. Goods & services must be received by August 31, 2016 and a receiver must be created in Banner.

3.  Direct pays created after august 31, 2016 for FY 15-16 please use the following dates:

a. Invoice date: 08/31/16

b. Transaction date: 08/31/16

c. Payment date: 08/31/16

Very importantthese dates will determine payment in FY 15-16

4.  Originators:

A.  You can check the approval queue by clicking on the queue button in FOAUAPP.

B.  You can email or call the appropriate approving authority to complete the approval process.


Contracts & Purchasing Services

San Jacinto College

4620 Fairmont Parkway, Suite A2.208 |   Pasadena, TX 77504

Direct: (281) 998-6117 | Fax: (281)   998-6322

http://www.sanjac.edu | http://www.sanjac.edu/purchasing

Ann Kokx-Templet, Director of Contracts & Purchasing Services

Genie Scholes, Sr. Buyer, x6349

Charity Simpson, Buyer, x6328

Angela Klaus, Buyer, x6327

Susan Riley, PCard Administrator, x6364

Patsy Laredo, Sr. Administrative Assistant, x6117