Tag Archives: SOS

Q & A: SJC Standard Course Syllabus

Have you ever wondered why San Jacinto College creates a standard syllabus for each of its courses to be used by the faculty? We asked Dr. Catherine O’Brien, Associate Vice Chancellor for Learning, to help answer that question.

“Legislation requires all colleges to post the course syllabus online for students.  San Jacinto developed a single, district-wide syllabus template and a process whereby changes made in a single location can be pushed out in multiple formats.  That means that the course syllabus in SOS, as well as on the college website, reflects the most recent curriculum revisions.  The beauty of the system is that it also allows us to make a single revision to the honesty statement, emergency notification, the disability statement and other pertinent information, and it will be reflected in the next version of the course syllabus.   Each time a course section is created for fall, spring or summer, a new syllabus is simultaneously developed.  To this end, it is important for faculty to check their courses in SOS prior to each semester.”

Detailed instructions on the process is available via this link: Accessing Your Course Syllabus in SOS.

These instructions are also available within the basic template provided for each course in Blackboard. For additional assistance, contact your campus Instructional Designer.


tech tips: Need help with SOS final grade entry?

There is a very short Web-based Learning (WBL) module that can take you step-by-step through the process.

SOS Introduction & Final Grade Entry

This Web-based Learning (WBL) class gives a general overview of SOS and step-by-step instructions for entering final grades through SOS.

After completing this training, learners should be able to:

  • Define what SOS is and identify common uses for SOS.
  • Identify the types of personal information that can be accessed through SOS.
  • Identify the types of employee information that can be accessed through SOS.
  • Identify the types of student information that can be accessed through SOS.
  • Identify the types of faculty and staff information that can be accessed through SOS.

To access the WBL class

  1. Log into the Avatar professional development system http://sanjacinto.avatarlms.com/ .
  2. Search on “SOS”.
  3. Click on SOS Introduction & Final Grade Entry Add to Cart button to the right.
  4. Click Check Out button in lower left corner.
  5. Click Finalize button.
  6. Access the WBL under your Current Class List.
  7. Click the Launch button when you’re ready to complete the WBL.

It should take less than an hour and contains links to additional handouts which can be printed and used as job aids.


tech tips: S.O.S.–the Unknown Treasure

What is SOS?

Banner Web (SOS) is the Web interface for Banner. It includes Web components for students, faculty and staff, and provides easy 24/7 access to commonly used information. Searching through the SOS  for services is very easy.  Just a simple click on the Menu Links will take you wherever you want to go.

What Information is Available?

  • Employees can view current benefits, payroll, deductions, and other personal personnel records, etc.
  • Faculty can view their class rosters, enter grades and see their faculty schedules.
  • Students can get their student records, register for classes, pay tuition and fees for the current semester online, view their schedule, see financial aid data, final grades, unofficial transcripts, reset their SOS pin, change their email address, etc.

What is the SJC ALERT ME Tab?

All SOS users have access to this menu option, where each individual enters the desired contact number and form of notification San Jacinto College should use if time sensitive information needs to be convey to students and employees.

What is on the My Information Tab?

All SOS users have access to this menu option, where the following list of options are available for reviewing and updating by each individual:

  • View Address(es) and Phone(s)
  • Update Address(es) and Phone(s)
  • View E-mail Address(es)
  • Update E-mail Address(es)
  • View Emergency Contacts
  • Update Emergency Contacts
  • Name Change Information
  • Social Security Number Change Information
  • Answer a Survey
  • View SJC Identification Number
  • 1098-T Form (Students only)

What is on the My Employee Information Tab?

All SJCD employees will have access to this menu option, allowing for the review of the following information for each individual:

  • Benefits and Deductions
    • Retirement plans
    • Health insurance information
    • Flex spending accounts
    • miscellaneous deductions
  • Pay Information
    • Direct Deposit breakdown
    • Earnings and Deductions History
    • Pay Stubs
    • Annual Salary Statement
  • Tax Forms
    • View your last year’s W-2 Form
  • Current and Past Jobs
  • Time Off Current Balances and History
  • Faculty Load and Compensation (Faculty only)

What is the My Student Records Tab?

All current students, or anyone who has a Banner student record due to prior enrollment or admission, will have the following options on this tab:

  • My Registration
    • Add or drop credit courses
    • Add Continuing Education classes
    • Check registration status
    • Display class schedule
    • Make Payment
  • My Student Records
    • View my holds
    • Display my grades and transcripts
    • Review charges and payments
    • Perform Degree Evaluations
    • Request Official Transcript
  • My Financial Aid
    • Complete FAFSA
    • View my Financial Aid Application Status
    • View my Award Information
    • View my Financial Aid Academic Progress
    • Apply for Federal Student Loans
  • My Orientation
    • Take Online Orientation
    • Change Your Session

What is the Faculty Services Tab?

Only those individuals identified in the Banner system as faculty and/or advisors will have this menu with the following options:

  • Term Selection
  • CRN Selection
  • Faculty Detail Schedule
  • Faculty Schedule by Day and Time
  • Detail Class List
  • Summary Class List
  • Final Grades
  • Electronic Gradebook by Component
  • Student Advising Menu
  • View Student Email – Official and Other
  • Faculty Enrollment Totals
  • Course Syllabus

How are Final Grades entered into SOS?

Student grades for courses must be entered through the San Jacinto College Online System (SOS). This is the only way grades will be entered, as grade sheets will not be printed.  Although entering grades through SOS might be unfamiliar, the process is easy and requires little time.

What is the Finance Tab?

Only those individuals identified in the Banner system as staff with Finance Module access will have this menu with the following options:

  • Budget Queries
  • Encumbrance Query
  • Requisition
  • Purchase Order
  • Approve Documents
  • View Document
  • Budget Transfer
  • Multiple Line Budget Transfer
  • Budget Development

Additional information is available for the Finance options in detail through Blackboard by accessing the Banner/SOS menu in the EdTech Training organization.

Need training on Grade Entry?
Training & Professional Development offers training at the end of every semester and by Request. Check the monthly Training & Professional Development Newsletter or Avatar for the upcoming sessions.