Did you know? Shredding Requests

Procedure for Collection and Destruction of Sensitive Paper Documents
Revised November 21, 2019

  • Overview
    • The process for collecting paper to destroyed (“shredding”) has been revised.  This revision will allow you to request pickup of your materials by email at any time thoughout the year. Previously, this process was carried out only semi-annually.
    • Sensitive materials will be held in a locked space until destroyed.
    • Assure that only sensitive documents are presented for destruction as this is a costly process for the College. Non-sensitive documents should be disposed of though solid waste recycling streams or other waste handling processes. Using this shredding process for disposal of non-sensitive documents constitutes improper use of College resources.
    • The contractor who destroys the materials will be scheduled as the amount of collected material dictates, minimizing the overall cost for the services.

 

  • Requests for Service
    • Send requests for collection of materials by email to maintenance.request@sjcd.edu.
    • Requests must include:
      • Email Subject line include: SHREDDING REQUEST
      • Requestor’s phone and email contact information
      • Detailed location of pickup, including campus, building and room number
      • Estimated amount of material, including number of boxes and estimated total weight
      • Special handling information

 

  • Security
    • All stored material collected for shredding will be kept in a locked, secure space with restricted access available only to Facilities Services leaders.
    • Containers
    • Please make sure the material to be shredded is in a suitable, sealed cardboard box or sealed plastic bin.
    • Size preferred – Typical Boise/Office Max paper carton or Banker Box.
    • Containers must be conspicuously labelled (1 inch letters) with name and contact information of requestor, date packaged, and the words “To be Destroyed.”
    • Containers must be sealed. Loose items will not be collected as this poses a risk of loss of sensitive documents.
    • Boxes will not be returned or shredded but will be disposed of properly.
    • Weight must not to exceed 30 pounds per container.
    • Facilities Services does not furnish containers for shredding.

 

  • Materials Not Allowed
    • Three Ring Binders
    • Hazardous materials or liquids
    • Plastic bags or envelopes
    • Staples and paper clips are acceptable