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  • Melissa.Trevizo 2:27 pm on July 31, 2017 Permalink | Reply  

    Fiscal Year 17 Purchases and Deadlines 

    It’s that time again! Don’t wait to get your requisitions and purchase orders completed before the end of the fiscal year.

    All items and services MUST BE ON A PO AND RECEIVED by Noon onThursday, August 31st in order to be paid with FY 2016-2017 budget dollars.

    The members of the budget control and purchasing departments will work diligently to meet all your procurement needs – ACT NOW before the end of the year rush!

    Important dates for the end of Fiscal Year 2016-2017

    All requisitions related to FY 2016-2017 must be approved by all required approvers before the close of business on Monday, August 28th.

    All requisitions related to FY 2016-2017 must be for goods DELIVERED(not just on order)or services RENDERED on or before Noon, August 31, 2017. Grant-funded accounts are governed by their respective grant calendar.

    If you use Banner form FOAUAPP for approvals you may approve out of order by un-checking Next Approver and then next block.
    If you use SOS for approvals you may approve out of order by selecting “All documents which you may approve”.

    If you have any questions, please do not hesitate to contact anyone in Contracts & Purchasing Services for assistance or email us at contracts.purchasing@sjcd.edu.

    FY17 – How to Close Existing POs

     
  • Amanda.Fenwick 12:05 pm on July 31, 2017 Permalink | Reply  

    Support Harris County Pct. 2’s Precinct2gether Program! 

    Harris County Pct. 2’s Precinct2gether program is in the running to receive $25,000. You can support this effort by voting for Stephen Coycault, a TexansPlus Champion finalist.

    The Texans Plus Champions program recognizes exceptional achievements of people in Southeast Texas. TexanPlus Champions recognizes those champions who have made a significant difference in the well-being of older adults and our local community. (More …)

     
  • Melissa.Trevizo 4:13 pm on July 27, 2017 Permalink | Reply  

    Opening of Fiscal Year 2017-2018 

    The Board of Trustees approved the Budget on Monday, July 10, 2017.

    Opening of Fiscal Year 2017-2018 07-20-17

    You may enter FY 2017-2018 requisitions into Banner beginning Monday July 24, 2017.

    In an effort to provide for instructional requirements for the start of the Fall 2017 Term 201810 and CPD Term 201811, we are opening FY 2017-2018 in Banner for the processing of requisitions related to goods and services that will be delivered on or after September, 01, 2017. 

    The intent is to allow the College to provide Purchase Orders related to FY 2017-2018 to vendors that require substantial amount of lead time in order to fulfill the order with a delivery date on or after Friday, September 01, 2017.

    Please note that requisitions related to FY 2017-2018, with August delivery dates, will be disapproved by Budget Control.

    You may continue to initiate requisitions or journal vouchers for FY 2016-2017 through Monday, August 28th but only for goods and services that will be delivered before NOON on Thursday, August 31st.  Banner will be shut down from NOON on Thursday, August 31st until 1:00 am on Friday, September 01, 2017 due to fiscal year end closing processes. We cannot have any August related transactions after we have completed the closing process for the FY 2016-2017.

    If you have any questions, please email any of the following Budget Control individuals: Bill Dickerson – Director of Accounting and Financial Services, Mini Izaguirre – Director-Budgets, Anita Dewease – Comptroller, Michael Moore – Director, Office of Grants Management, or Tomoko Olson – Director of Grants Accounting.

    NOTE FOR APPROVING AUTHORITIES:  Banner assigns the next available document number to requisitions or journal vouchers. Items appearing in your queue may relate to both fiscal years. Please approve FY 2016-2017 items ASAP in order to avoid delays in processing last minute orders for delivery of goods or services on or before August 31, 2017. You may approve out of order by un-checking ‘Next Approver’ on FOAUAPP or select all documents on SOS. For Grant compliant requisitions or journal vouchers, approvals must follow the appropriate approval hierarchy.

    NOTE FOR ORIGINATORS:  Please follow the approval process via form FOAUAPP or through SOS FINANCE – Approvals.  By clicking on the queue button, you can track who is next in line to approve a requisition or journal voucher.  A friendly phone call to the next approver may move the process along a little quicker.

    In order to comply with generally accepted accounting principles, the Business Office must adhere to a proper cut-off dates at the ending and beginning of a fiscal year.  Please remember we don’t make the accounting rules, we are just tasked with enforcing the rules. 

    Opening of Fiscal Year 2017-2018

    Please note that the value “18” will be used to indicate FY 2017-2018 on any Banner Finance forms in the FY field; FY 2016-2017 is indicated with a value of “17”.

    To be in compliance with generally accepted accounting principles (GAAP), the FY 2017-2018 budget is available for processing of requisitions and purchase orders for goods and services to be delivered or rendered on or after September 01, 2017 and prior to August 31, 2018.

    FY 2017-2018 budget funds may not be spent for activity that occurs prior to September 01, 2017.

    REQUISITIONS / PURCHASE ORDERS

    Since the Banner system is driven by the “effective date”, the following steps are required to properly process a requisition/purchase order, during the month of August 2017, for FY 2017-2018:

     

    FPAREQN – Requisition Form: For FY 2017-2018 requisitions created prior to September 1, 2017:

    The Order Date, and Transaction Date, for all requisitions created prior to September 01, 2017, must be changed to 01-SEP-2017 or later.  The Delivery Date must be 01-SEP-2017 or later.

    NONE OF THE ABOVE FIELDS CAN HAVE AN AUGUST DATE.

    REQUIRED DOCUMENT TEXT

    The following must be included as the FIRST AND SECOND line of document text on all requisitions entered before September1st for FY 2017-2018

    FOR USE ONLY FOR DELIVERY OF GOODS OR SERVICES AFTER SEPT. 1, 2017

    BATCH RELEASE OF PURCHASE ORDERS WITH LONGER LEAD TIMES

    Purchase orders will be created and stored by Purchasing and released to the supplier or the department in the timeframe to ensure no product or service is delivered prior to September 1, 2017 but not to forestall delivery of products with longer lead times.

    When creating a requisition for a product with a lead time greater than two days, you MUST provide the anticipated lead time on line 3 of document text – otherwise completed purchase orders will be held for release on or about September 1st.

    RELEASE OF PO NUMBERS TO SUPPLIERS

    Even though purchase order numbers may be visible in FOIDOCH, they are NOT TO BE RELEASED to suppliers for use PRIOR TO SEPTEMBER 1st.

    After September 01, 2017, it will not be necessary to make any changes to the Order Date or Transaction Date fields.  The Delivery Date for these requisitions may be input as any date between 090117 and 083118. Please note that the delivery date does not print on the purchase order.

    BUDGET TRANSFERS

    Do not create any budget transfers (journal vouchers) related to FY 2017-2018 until after September 01, 2017. Any budget transfers created during August 2017 that are related to fiscal year 2017-2018 will be disapproved.

    FGIBDST – Organizational Budget Status Form

    FGIBDST may be used to check your FY 2016-2017 or 2017-2018 budgets. If you have any questions, please email Mini Izaguirre, Director – Budgets.

    Thanks in advance for your cooperation and continued success with Banner.

    Bill Dickerson, Director of Accounting and Financial Services

    Bill.dickerson@sjcd.edu

     
  • Melissa.Trevizo 4:06 pm on July 27, 2017 Permalink | Reply  

    Let’s Celebrate Dr. Catherine O’Brien’s Retirement 

    Please join us for
    Dr. Catherine O’Brien’s Retirement Celebration!
    Tuesday, Aug. 8, 2017
    1-4 p.m.
    San Jacinto College District
    4624 Fairmont Parkway
    First floor, Board Room 104

     
  • Amanda.Fenwick 8:57 am on July 19, 2017 Permalink | Reply  

    It’s hot outside! Tips to stay cool and safe in the heat 

    Air conditioning is the strongest protective factor against heat-related illness. Staying cool in a building with air conditioning for even a few hours a day will reduce the risk for heat-related illness. Heat-related death or illnesses are preventable if you follow a few simple steps. (More …)

     
  • Melissa.Trevizo 9:13 am on July 18, 2017 Permalink | Reply  

    Condolences 

    Our deepest sympathies go out to Terry Hanks on the recent passing of his father, Robert Hanks. Robert passed away after a brief illness on July 9, 2017, surrounded by his family and loved ones.

    Robert was preceded in death by his parents, his brothers, Leon Emmitt Davis, Russell Hanks, Jr. and Allan Delmar Hanks, his son, Keith DeWayne Hanks and his son, Chad Everett Hanks. He is survived by his wife of 64 years, Dixie Lee Hanks, his son, Terry Lee Hanks, sister-in-law, Bea Hanks, and numerous nieces, nephews, cousins and life-long friends.

    Robert’s life was celebrated with a visitation opportunity at the Niday Funeral Home located at 12440 Beamer Road on Thursday, July 13 from 6-8 p.m. A second visitation was held on Friday, July 14 from 1-2 p.m., followed by a chapel service at 2 PM.

    You can view his complete obituary by clicking here.

    Niday Funeral Home
    12440 Beamer Road
    Houston, TX 77089

    Terry Hanks is a Computer Information Technology Instructor at South Campus.


    Our deepest sympathies go to Shelley Rinehart, on the recent passing of her father, Luis Joseph Romero.

    Luis Joseph Romero was born on August 25, 1947 in Edinberg, Texas and passed away on Tuesday, July 11, 2017 at the age of 69. He was preceded in death by his mother, Eulalia Tamez Garza and his stepfather, Julian Garza. Luis is survived by his daughters Stephanie Romero and Shelley Romero Rinehart & husband Kevin; grandchildren Nicholas Romero, Brenna Rinehart, and Arden Rinehart.

    Luis proudly served in the United States Air Force from 1966 to 1970 as an Air Traffic Controller and achieved the rank of Sergeant. He earned an Associate’s degree in Commercial Photography from the New York Institute of Photography in 1969. Luis graduated from Sam Houston State University with a Bachelor of Arts with Honors in Photography and a Business Management minor in August 1973. He was a professional photographer and owner of Photography by Romero. Luis was actively involved in the Professional Photographers Guild of Houston and served as President and Chairman of the Board in 1982 and 1983. He also served as a Board member of the Texas Professional Photographers Association in 1983.

    Services will be held on Saturday, July 22, 2017 at 11 a.m. in the chapel of Heights Funeral Home in Houston, Texas. Interment will immediately follow at the Historic Hollywood Cemetery in Houston, Texas.

    Heights Funeral Home
    1317 Heights Blvd
    Houston, TX 77008
    713-862-8844

    Historic Hollywood Cemetery
    3506 N. Main
    Houston, TX 77009

    The complete obituary may be view by clicking here.

    Shelley is the Dean of Student Development at Central campus.

     
  • Melissa.Trevizo 9:17 am on July 7, 2017 Permalink | Reply  

    Condolences 

    Louis Westmoreland
    November 15, 1940 – July 5, 2017

    Our deepest sympathies go to the family and friends of Louis Westmoreland, who passed away on Wednesday, July 5, 2017. He is survived by his wife, Katherine; children Greg, Jim and Julie; and nine grandchildren.

    The funeral service will be held Saturday, July 8, 2017 at 11 a.m. at Cashner Funeral Home in Conroe. A graveside service will follow at 3 p.m. at Hopewell Cemetery in Normangee, TX. Please click here for the funeral home’s website.

    Cashner Funeral Home
    801 Teas Rd.
    Conroe, TX 77303
    936-756-2126

    Hopewell Cemetery
    CR 464
    Normangee, TX 77871

    Louis was a professor of biology at Central Campus; he would have celebrated his 47th anniversary with San Jacinto College on Tuesday, August 1, 2017.

     
  • Melissa.Trevizo 9:10 am on July 7, 2017 Permalink | Reply  

    Summer Enrollment Lab Session Schedule 

    Summer enrollment is scheduled for Sunday, July 9 – Saturday, July 22. Lab sessions for enrollment will begin Monday, July 10. Please plan on attending at some point during one of the sessions if you need assistance in making changes or additions to any of your benefits.

    Important Reminders:

    • Statements were recently mailed by ERS to each employee’s home. Please bring your ERS Benefits Statement with you when you attend the campus lab session.
    • If you will be adding new dependents, you will need to provide their social security number and date of birth.
    • You are REQUIRED to be registered with ERS Online before making changes to your benefits during Summer Enrollment. (see attached document: ERS Website Instructions)
    • Once you have logged into ERS and have made benefit elections or changes, ERS will send you a confirmation statement by e-mail or regular mail. Please review this confirmation to verify that you have elected the correct benefits. If you notice a benefit is incorrect, please contact ERS or the HR Benefits team immediately.
    • The rates on the ERS website and statement are NOT the rates San Jacinto College employees pay for benefits. Please review the attached insurance premium rate sheet when electing or changing benefits.
    • Summer Enrollment Benefit changes will be effective on Friday, September 1, 2017. If you have Qualifying Life Event changes during the Summer Enrollment period, please contact the HR Benefits team for assistance.

    The Benefits team will be available to assist you with Summer Enrollment during the following lab sessions:

     
  • admin 7:45 am on July 6, 2017 Permalink | Reply  

    Student and Employee Parking Permits 

    After collaboration with the Campus Police Department we are streamlining the Parking Permit process for our students.
    Effective for Fall 2017 – Term 201810 – Students will be issued a parking permit that is good for as long as they have the registered vehicle and are attending SJC.
    This will reduce lines and costs starting with the Fall of 2018 – Term 201910 as students will not have to pick up a replacement parking permit if they are using the same vehicle.
    As the parking permit is cross referenced to the student ID and vehicle the student will need to remove the sticker once they no longer own the vehicle – similar to removing an EZ TAG.

    Employees that currently have a valid parking permit will NOT need to apply for a new one.  Employee parking permits do not have an expiration date.
    Employees that still have the hanging parking permits are required to complete the parking permit application and receive an employee parking permit.
    This can be done at any campus business office.

    Here is the link to the parking permit form.
    http://www.sanjac.edu/student-services/helpful-resources-facilities/campus-police/parking-permits

    If you have any questions please call or email the campus business office supervisor listed below.

    Veva Garcia
    San Jacinto College – Central Campus
    Lead Supervisor / Campus Business Offices
    8060 Spencer Hwy., C3-258 | Pasadena, Texas 77505
    Direct: 281-998-6150 Ext. 2010 | Fax: 281-478-2783

    SanCerria P. Hernandez
    San Jacinto College – North Campus
    Supervisor/ Business Office
    5800 Uvalde Rd, N6-140 | Houston, TX 77049
    Direct:  (281) 998-6150 Ext. 7231 | Fax:  (281) 459-7179

    TBF Supervisor
    San Jacinto College
    Supervisor/ Business Office
    13735 Beamer Rd. Houston, TX 77089
    Direct:  (281) 998-6150 Ext. 3200 | Fax:  (281) 459-7179

     
  • admin 5:00 pm on July 3, 2017 Permalink | Reply  

    Students capture Community Champion Award 

    Students from the San Jacinto College pharmacy technician program were recently recognized with the Community Champion Award from Bay Area Alliance for Youth and Families for their service learning efforts with Medication Take Back.
    Medication Take Back, which took place in April, was an effort to collect and dispose of expired or unneeded prescription and non-prescription medications from the community. The San Jacinto College group collected 384 pounds of medication.

    Dr. Alexander Okwonna said student leaders organized a collection of their own to contribute to the Medication Take Back event.

    “Not only does this this collaboration have a positive impact on the community, it is also life changing for our students that participate,” said Okwonna. “Students are more aware of issues in the community and develop a sense of responsibility to address those issues. It also builds their confidence and shows them that you don’t have to be famous or have a fancy title to make a difference in your community.

    Here are their photos!

     
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