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  • Melissa.Trevizo 10:54 am on August 21, 2017 Permalink | Reply  

    Parks named chair of statewide Workforce Education Course Manual advisory committee 

    San Jacinto College Central Campus dean of business and technology Jeff Parks has been appointed as chairman of the Texas Higher Education Coordinating Board (THECB) Workforce Education Course Manual (WECM) advisory committee for a two-year term.

    “I was honored to be asked to chair this committee,” Parks said. “I hope I can keep moving WECM forward and I look for this to be a very transitional time for the program. I believe very strongly in technical education and I’m excited to hold this seat for two years.”

    WECM was founded in 1995 to standardized the number of contact hours and the curriculum across workforce education in the State of Texas. Fully operational since 1998, WECM is a web-based database of current workforce education courses available for use by public two-year colleges. It provides community and technical colleges with an inventory of pre-approved courses developed in close partnership with instructional specialists representing a wide variety of technical fields.

    The program was originally developed under a Perkins Leadership Grant through the U.S. Department of Education and monitored by a leadership committee consisting of a diverse population of representatives across the State of Texas from two year institutions.

    This year marks an important change to the program mandated by HB 2628 from the 84th Texas Legislature which changes WECM from a Perkins Grant funded program to one managed by the Texas Higher Education Coordinating Board (THECB) and monitored by a standing 18-member committee led by Parks and vice chair Joyce Williams from the Dallas County Community College District.

    “What we are looking at now is the existing process for protocols, guidelines and operations and deciding what is working and what needs improvement,” Parks said. “This program has been in place for a long time and it’s working well. I want to make sure we continue to operate well and continue to work as a field driven practice with instructors at the forefront of education being an integral part of the process.”

    WECM operates on a four-year review cycle, typically reviewing up to 1,000 workforce education courses in a year. The courses are reviewed by instructional specialists from community and technical colleges from across the State of Texas and approved by WECM leadership for submission to the THECB.

     
  • Amanda.Fenwick 2:31 pm on August 18, 2017 Permalink | Reply  

    Tips to safely view the solar eclipse 

    Courtesy of the City of Houston Office of Emergency Management

     

    On Monday, August 21, people across the country will be able to see a partial or total solar eclipse.  In Houston, we can expect to see a partial eclipse between about noon and 3 p.m.

    Be aware of these safety tips as you make your eclipse plans:

    • Eclipse Glasses – Staring directly at the sun can be dangerous to your eyes. The American Astronomical Society (AAS) recommends that you use specialized solar eclipse glasses and devices from reputable dealers to view it.
    • Traffic and Driver Safety – While the eclipse will be exciting, TxDOT is reminding residents that it is not only dangerous, but illegal to stop on the side of highways to view it.  If you plan to view the eclipse, pull completely off the roadway, into a parking lot or park, and use the proper safety equipment.

    The City of Houston has assembled tips and links from NASA, AAS and other agencies and has made them available at houstonemergency.org/eclipse2017.

    Enjoy!

     
  • Jeannie.PengMansyur 9:52 am on August 17, 2017 Permalink | Reply  

    Helpful Hints by your Accounts Payable Department 

    Here are some Helpful Hints by your Accounts Payable Department.  Please don’t hesitate to contact AP with any questions you may have
    X6300, X6344, X6153.

    Due to Campus Registration your Accounts Payable Department will be short staffed while out assisting, August 16-18, 2017

    Payment Process Dates are as follows for the year end:

    August 15, 2017

    August 24, 2017

    August 31, 2017      FINAL Fiscal Year 16-17

     

    Regular Purchase Orders: You will NOT receive a copy of the invoice.  We will send you a Receiver Notification only to complete the receiver once items/services have been received.

    Standing Purchase Orders: You will receive a copy of invoice, assign a PO, approve and return (all electronically) for payment process.

     

    Submit all invoices/statements for payment to accounts.payable@sjcd.edu

    Direct Pays are submitted to the DL-Direct Pay email address

     

    Please remember that San Jacinto College/Accounts Payable is NET 30 days unless otherwise noted on the invoice.

     
  • Jeannie.PengMansyur 12:41 pm on August 16, 2017 Permalink | Reply  

    CPD brings the WOW! of STEM to Bright Futures Fair 

    Submitted by the Continuing and Professional Development (CPD) division

    What makes for an ideal fun-filled summer day? For most kids, it’s playing kickball, hopscotch, Hula Hoop, jump rope, basketball, and learning about Newton’s Laws of Motion.

    Physics? Yes!

    The Continuing and Professional Development (CPD) division was proud to represent San Jacinto College at the 30th annual Harris County Precinct One Street Olympics and Bright Futures fair held on Aug. 4, at NRG Arena. The event was attended by more than 2,000 children ages 5 – 15. CPD presented three tables filled with engaging Mind Trekkers STEM activity stations. Among the interactive game-based experiments:

    · Future civil engineers tried their hand at solving Houston traffic congestion by designing a bridge that could bear a max capacity load of cars (pink erasers)!

    · Future computer scientists began their journey to increase CPU processing speeds by participating in a logic challenge to solve the Tower of Hanoi puzzle.

    · Future astronauts launched their careers by receiving early instruction on how to build their own underwater robot model using empty water bottles and a battery-powered toothbrush.

    · Future physicists were amazed to learn how color wavelength absorption can “trick” our eyes into seeing colors through the use of rose-colored lenses.

    In 1987, Commissioner El Franco Lee created the Harris County Precinct One Street Olympics Program.

    Today, Commissioner Rodney Ellis continues the tradition. Throughout the summer, kids participate in physical recreational activities in their community.

    In August, the groups from across the precinct gather for an Olympics-style competition to find the best athletes in each of the street games (hoops, hula, foot races, jump rope, etc.). Afterwards, kids move to the Brighter Futures Fair. This fair is an educational opportunity for youth to learn about health, safety and careers.

    CPD was delighted to partner and support the program by bringing the WOW! of science, technology, engineering, and mathematics to life for these youngsters, as they had fun while thinking about their future careers. A big thank you to the CPD employees that contributed to make this a fantastic experience: Linda Matlock, Madison Funderburg, Laura Martinez, Shaun Stacey, Gloria Wynne, Abijah Kratochvil, Director of Education & Lifelong Learning, Dr. Janis Fowler, Aerospace Academy Director, Dr. Janice Sullivan, Dean of Community Education, and Dr. Sarah Janes, Associate Vice Chancellor CPD.

     

     
  • Jeannie.PengMansyur 9:24 am on August 11, 2017 Permalink | Reply  

    THANK YOU from San Jacinto College Police Department! 

    We wanted to send a big THANK YOU to all the San Jacinto College Students, Employees, Family and Friends that attended the Tip-A-Cop event at Texas Roadhouse-Pasadena!

    With your generous donations, San Jacinto College Police Department together with Rice University Police Department raised over $2,300!!

    From the Special Olympics Texas Facebook page: “Last Thursday’s statewide ‘Tip A Cop Night’ at Texas Roadhouse generated $181,616 for Special Olympics Texas, marking a new record for the annual fundraiser which was put on by police officers and members of nearly 100 law enforcement agencies, across 53 Texas Roadhouse locations in the Lone Star State. The reported total is expected to slightly increase, as individual locations continue to count funds and donations are still being received. The various groups involved in this event are members of the Law Enforcement Torch Run (LETR), SOTX’s largest grassroots fundraiser and public awareness vehicle. In 2016, the group collected $170,000 during the single-night statewide fundraiser. So, if you waited tables, ate supper or just helped spread the word, we appreciate you!”

     
     
  • Melissa.Trevizo 2:27 pm on July 31, 2017 Permalink | Reply  

    Fiscal Year 17 Purchases and Deadlines 

    It’s that time again! Don’t wait to get your requisitions and purchase orders completed before the end of the fiscal year.

    All items and services MUST BE ON A PO AND RECEIVED by Noon onThursday, August 31st in order to be paid with FY 2016-2017 budget dollars.

    The members of the budget control and purchasing departments will work diligently to meet all your procurement needs – ACT NOW before the end of the year rush!

    Important dates for the end of Fiscal Year 2016-2017

    All requisitions related to FY 2016-2017 must be approved by all required approvers before the close of business on Monday, August 28th.

    All requisitions related to FY 2016-2017 must be for goods DELIVERED(not just on order)or services RENDERED on or before Noon, August 31, 2017. Grant-funded accounts are governed by their respective grant calendar.

    If you use Banner form FOAUAPP for approvals you may approve out of order by un-checking Next Approver and then next block.
    If you use SOS for approvals you may approve out of order by selecting “All documents which you may approve”.

    If you have any questions, please do not hesitate to contact anyone in Contracts & Purchasing Services for assistance or email us at contracts.purchasing@sjcd.edu.

    FY17 – How to Close Existing POs

     
  • Amanda.Fenwick 12:05 pm on July 31, 2017 Permalink | Reply  

    Support Harris County Pct. 2’s Precinct2gether Program! 

    Harris County Pct. 2’s Precinct2gether program is in the running to receive $25,000. You can support this effort by voting for Stephen Coycault, a TexansPlus Champion finalist.

    The Texans Plus Champions program recognizes exceptional achievements of people in Southeast Texas. TexanPlus Champions recognizes those champions who have made a significant difference in the well-being of older adults and our local community. (More …)

     
  • Melissa.Trevizo 4:13 pm on July 27, 2017 Permalink | Reply  

    Opening of Fiscal Year 2017-2018 

    The Board of Trustees approved the Budget on Monday, July 10, 2017.

    Opening of Fiscal Year 2017-2018 07-20-17

    You may enter FY 2017-2018 requisitions into Banner beginning Monday July 24, 2017.

    In an effort to provide for instructional requirements for the start of the Fall 2017 Term 201810 and CPD Term 201811, we are opening FY 2017-2018 in Banner for the processing of requisitions related to goods and services that will be delivered on or after September, 01, 2017. 

    The intent is to allow the College to provide Purchase Orders related to FY 2017-2018 to vendors that require substantial amount of lead time in order to fulfill the order with a delivery date on or after Friday, September 01, 2017.

    Please note that requisitions related to FY 2017-2018, with August delivery dates, will be disapproved by Budget Control.

    You may continue to initiate requisitions or journal vouchers for FY 2016-2017 through Monday, August 28th but only for goods and services that will be delivered before NOON on Thursday, August 31st.  Banner will be shut down from NOON on Thursday, August 31st until 1:00 am on Friday, September 01, 2017 due to fiscal year end closing processes. We cannot have any August related transactions after we have completed the closing process for the FY 2016-2017.

    If you have any questions, please email any of the following Budget Control individuals: Bill Dickerson – Director of Accounting and Financial Services, Mini Izaguirre – Director-Budgets, Anita Dewease – Comptroller, Michael Moore – Director, Office of Grants Management, or Tomoko Olson – Director of Grants Accounting.

    NOTE FOR APPROVING AUTHORITIES:  Banner assigns the next available document number to requisitions or journal vouchers. Items appearing in your queue may relate to both fiscal years. Please approve FY 2016-2017 items ASAP in order to avoid delays in processing last minute orders for delivery of goods or services on or before August 31, 2017. You may approve out of order by un-checking ‘Next Approver’ on FOAUAPP or select all documents on SOS. For Grant compliant requisitions or journal vouchers, approvals must follow the appropriate approval hierarchy.

    NOTE FOR ORIGINATORS:  Please follow the approval process via form FOAUAPP or through SOS FINANCE – Approvals.  By clicking on the queue button, you can track who is next in line to approve a requisition or journal voucher.  A friendly phone call to the next approver may move the process along a little quicker.

    In order to comply with generally accepted accounting principles, the Business Office must adhere to a proper cut-off dates at the ending and beginning of a fiscal year.  Please remember we don’t make the accounting rules, we are just tasked with enforcing the rules. 

    Opening of Fiscal Year 2017-2018

    Please note that the value “18” will be used to indicate FY 2017-2018 on any Banner Finance forms in the FY field; FY 2016-2017 is indicated with a value of “17”.

    To be in compliance with generally accepted accounting principles (GAAP), the FY 2017-2018 budget is available for processing of requisitions and purchase orders for goods and services to be delivered or rendered on or after September 01, 2017 and prior to August 31, 2018.

    FY 2017-2018 budget funds may not be spent for activity that occurs prior to September 01, 2017.

    REQUISITIONS / PURCHASE ORDERS

    Since the Banner system is driven by the “effective date”, the following steps are required to properly process a requisition/purchase order, during the month of August 2017, for FY 2017-2018:

     

    FPAREQN – Requisition Form: For FY 2017-2018 requisitions created prior to September 1, 2017:

    The Order Date, and Transaction Date, for all requisitions created prior to September 01, 2017, must be changed to 01-SEP-2017 or later.  The Delivery Date must be 01-SEP-2017 or later.

    NONE OF THE ABOVE FIELDS CAN HAVE AN AUGUST DATE.

    REQUIRED DOCUMENT TEXT

    The following must be included as the FIRST AND SECOND line of document text on all requisitions entered before September1st for FY 2017-2018

    FOR USE ONLY FOR DELIVERY OF GOODS OR SERVICES AFTER SEPT. 1, 2017

    BATCH RELEASE OF PURCHASE ORDERS WITH LONGER LEAD TIMES

    Purchase orders will be created and stored by Purchasing and released to the supplier or the department in the timeframe to ensure no product or service is delivered prior to September 1, 2017 but not to forestall delivery of products with longer lead times.

    When creating a requisition for a product with a lead time greater than two days, you MUST provide the anticipated lead time on line 3 of document text – otherwise completed purchase orders will be held for release on or about September 1st.

    RELEASE OF PO NUMBERS TO SUPPLIERS

    Even though purchase order numbers may be visible in FOIDOCH, they are NOT TO BE RELEASED to suppliers for use PRIOR TO SEPTEMBER 1st.

    After September 01, 2017, it will not be necessary to make any changes to the Order Date or Transaction Date fields.  The Delivery Date for these requisitions may be input as any date between 090117 and 083118. Please note that the delivery date does not print on the purchase order.

    BUDGET TRANSFERS

    Do not create any budget transfers (journal vouchers) related to FY 2017-2018 until after September 01, 2017. Any budget transfers created during August 2017 that are related to fiscal year 2017-2018 will be disapproved.

    FGIBDST – Organizational Budget Status Form

    FGIBDST may be used to check your FY 2016-2017 or 2017-2018 budgets. If you have any questions, please email Mini Izaguirre, Director – Budgets.

    Thanks in advance for your cooperation and continued success with Banner.

    Bill Dickerson, Director of Accounting and Financial Services

    Bill.dickerson@sjcd.edu

     
  • Melissa.Trevizo 4:06 pm on July 27, 2017 Permalink | Reply  

    Let’s Celebrate Dr. Catherine O’Brien’s Retirement 

    Please join us for
    Dr. Catherine O’Brien’s Retirement Celebration!
    Tuesday, Aug. 8, 2017
    1-4 p.m.
    San Jacinto College District
    4624 Fairmont Parkway
    First floor, Board Room 104

     
  • Amanda.Fenwick 8:57 am on July 19, 2017 Permalink | Reply  

    It’s hot outside! Tips to stay cool and safe in the heat 

    Air conditioning is the strongest protective factor against heat-related illness. Staying cool in a building with air conditioning for even a few hours a day will reduce the risk for heat-related illness. Heat-related death or illnesses are preventable if you follow a few simple steps. (More …)

     
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