Outlook 2010 Tip: The Grammar Check

Quite a few of us are already aware of the Spelling & Grammar tool that’s available in Microsoft Word. It’s a handy little feature for ensuring our documents are error-free and composed professionally; which leads many of us to use it quite frequently.

Employees and students can attest that email composition can be just as important as Word documents; whether it be composing a College-wide email to send or emailing an assignment to an instructor. Luckily, just like Word, Outlook has a built-in grammar tool that automatically picks up on possible errors.

I’ll readily confess, I assumed the grammar feature was automatically enabled in Outlook. Some of us have probably thought the same, thought that setting it up in Word automatically does so in Outlook, or just didn’t know it existed. Regardless, if you’re a fan of the grammar tool and want to make sure it is enabled, you can do so by following these steps:

  1. In Outlook, click on the File tab and then select Options.
  2. Select Mail from the left-hand menu and then click on Editor Options (You can also click on Spelling and Autocorrect…).
  3. Ensure that Proofing is selected from the left-hand menu.
  4. In the section When Correcting Spelling in Outlook, make sure that Mark grammar errors as you type and Check grammar with spelling are both checked.
  5. Click on OK.
  6. Click on OK again to close Outlook Options.

South

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2 comments on “Outlook 2010 Tip: The Grammar Check
  1. Chuck Thomas says:

    Hi Stacy, thanks for the info. but I still have a problem with the grammar feature in Word and Outlook. In short, it doesn’t seem to work. I followed your instructions and the detailed instructions provided by the Microsoft help site, but no luck. Here’s the text I wrote in an eMail;

    “This is our first deal with the Air Force and we need to it to be accurate.”

    Neither Word or Outlook picked up the error. Any suggestions? Of course I need to do a better job of proof reading my material, but it would be nice if there was as tool out there to help.

    Regards,
    Chuck

  2. Jason says:

    Chuck, if this solution didn’t work for you, maybe try this one:
    http://www.msoutlook.info/question/652

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