Setting Up the Outlook Out of Office Assistant When You’re Out of Office

Outlook Out of Office Assistant

San Jacinto College encourages you to use Outlook’s Out of Office Assistant to automatically respond to e-mails when you are unable to do so in person. Most people know how to do this through the version of Outlook installed on their workstation, but what do you do if you are unexpectedly out of the office, such as for illness, and cannot access the computer at your desk?

In addition to being able to check your e-mail and calendar through Outlook Web Access, you can set up the Out of Office Assistant to run until you return. It is a fairly simple process, but there are some differences from the version of application Outlook you access at your desk.

Login to your San Jacinto College e-mail:

  1. Go to the San Jac web site at http://www.sanjac.edu.
  2. Click the My Sanjac link near the top-right of the home page.
  3. Click the SanJac E-mail link near the top-left of the screen.
  4. Click the Log on to Exchange 2007 link under the Faculty & Staff E-mail heading.
  5. Enter the same User name and Password you use to log-in to your computer.
    Note: you must put “main” before your User name.
  6. Click the Log On button.

Now that you are logged in to Outlook Web Access you can access the Out of Office Assistant, but the steps are a little different from the client version.

Access the Out of Office Assistant:

  1. Click the Options link near the top-right of the screen.
  2. Click the Out of Office Assistant link in the Options menu on the left side of the screen.

From here, the process is the same as that for the application version of Outlook.

Set up Out of Office Assistant:

  1. Click the box next to Send Out of Office auto-replies.
    Note: You can optionally set up a specific start and end time and date for automatic replies.
  2. Enter a message to be used as an automatic reply to other San Jac employees.
    Note: You can optionally set up a automatic reply message to people outside San Jac.
  3. Click the Save button in the bar above the Out of Office Assistant heading.

When you return to work, there is no need to enter Outlook Web Access to turn the Out of Office Assistant off. Since San Jacinto College uses the Exchange Server system, just as you can turn the Out of Office Assistant on through Outlook Web Access, you can turn the Out of Office Assistant off through the application Outlook on your workstation.

Would you like to learn more about Outlook or the Out of Office Assistant?

Training & Professional Development offers several training sessions on how to use Outlook in general, and one about using the Out of Office Assistant in particular. Check the weekly Training & Professional Development Calendar e-mails or Avatar for the following sessions for the date, time, and location most convenient for you.

  • Outlook: Outlook Key Skills – E-mail
  • Outlook: Outlook Key Skills – Calendar
  • Outlook: Outlook Key Skills – Contacts & Tasks
  • Outlook: Rules and Junk E-mail
  • Outlook: Out of Office Assistant & Signatures