Accessible Content Using Microsoft Office 365

Generally, all files need to meet the same requirements to maintain accessibility compliance. Font size, style, and color need to be viewable in a variety of formats. Additionally, alternative text and descriptions should always be included for images and other graphics. For additional tips and download/print option view the Accessibility Checklist docuements provided throughout this page.

Accessibility and Microsoft Office 365

Office 365 is the cloud-based software service for Microsoft Office products. These products have been designed to meet accessibility standards for collaboration, communication, and information. some key features include:

Microsoft PowerPoint

  • Provide contextual hyperlinks
  • Font Size: 14pt for body/paragraph 18pt for Headings
  • For Online viewing: Provide Short URLs in footnotes
  • Live Presentations: Font Size: 24pt for body/paragraph, 24pt or higher for heading

Microsoft PowerPoint Accessibility Cheat Sheets

For additional information, watch the Accessible PowerPoint Training on the Microsoft website.

Accessibility Checklist (PowerPoint)

For additional tips and download/print option view the MS PowerPoint Accessibility Checklist

Microsoft Word

For additional information, watch the Accessible Word Document Training on the Microsoft website. Also, visit the MS Templates pages for more information on making word documents accessible.

Microsoft Word Accessibility Cheat Sheets

Accessibility Checklist (Word)

For additional tips and download/print option view the MS Word Accessibility Checklist

Microsoft Excel

Microsoft Excel Accessibility Cheat Sheets

For additional information, watch the Accessible Excel File Training on the Microsoft website.

Microsoft Outlook

  • For Online Viewing: Font size  12-14pt for scalable viewing
  • Color Contrast: Avoid bright colors on light backgrounds and dark colors on dark backgrounds
  • Provide contextual hyperlinks
  • Avoid large images in the body of the email; attach an image to email

For additional information, watch the Accessible Outlook Email Training on the Microsoft website

Alternative Text (ALT Text)

Alternative text is required for all important content that provides meaning and context. ALT text may be added to images, SmartArt, shapes, charts and other objects in Microsoft Office.

For additional information, visit the Alternative Text in Microsoft Office webpage.

Accessibility Checker

Microsoft Office 2013 and later have built-in Accessibility Checkers. It is highly recommended that faculty use the checker to review Microsoft Office files. Accessibility checkers can be found on the programs showcased above.

To locate the Accessibility Checker in Microsoft Office 2013 or later, visit the MS Accessibility Checker page for more information.