End of Semester Checklist

At the end of the semester, after grades have been submitted, you may use the below checklist as a guide to close out a course site. An electronic/printable version of the checklist can be accessed via the following link: End of Semester Checklist.

1. Submit Final Grades to Banner / SOS

You can access support content for the Final Grade Submission process through the Grade Submission Support page of the EdTech blog.

2. Download the Grade Center

At the end of the semester you are encouraged to download a copy of your courses’ grade center in order to have an archival copy for yourself, and also to submit to your department chair if requested.  Blackboard allows for a course’s grade center to be downloaded into an Excel document.  For more information on how to download your grades, follow these instructions: Downloading Grades.

Note: Simply printing the grade center directly from Blackboard will result in missing content.

 3. Archive or Export Course

At the end of the semester, it is recommended that you archive your course and download the archive to a secure file location, such as your SJC OneDrive on Office 365.  An archive serves as an exact copy of your course in case you need to retrieve content or student grades/submissions from that course at a later date.  The downloaded archived file will be in a zip format that only Blackboard can interpret.  If you need to restore an old course archive, please contact Blackboard Support for additional help.

If you wish to keep a clean copy of your content, you may export your course and download the file to a secure file location, such as your SJC OneDrive on Office 365. An export serves as an exact copy of your course content – without the student information, assignments and grades.  The downloaded export file will be in a zip format that only Blackboard can interpret.  If you need to restore a course export, please contact Blackboard Support for additional help.

Bb Course Site Archives and Exports

 4. Make Course Unavailable if Desired

Your current Blackboard course sites will automatically be made unavailable at the start of the next long semester (Fall, Spring, Summer). For example, a Fall course site will automatically become unavailable the first day of the Spring semester. If you wish to make your course site unavailable before this time, you may do so. For more information on how to make your course unavailable, follow these instructions: Making a course unavailable.

 5. Need Additional Support

If you need additional training support, the following resources are available:

Campus Instructional Designer
Blackboard Support
Blackboard Learn Help for Instructors
Blackboard OnDemand videos

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