Update – August 22, 2016

on August 19, 2016 in Weekly Update

Good Afternoon San Jacinto College Community:

I hope you have been able to stay dry this week and that you are ready for a relaxing weekend before fall classes begin on Monday! Today, I want to provide you with updates on the 2016-2017 budget, fall enrollment, and annual priorities.

  1. On Monday evening (August 15th), the Board of Trustees approved the 2016-2017 budget. The budget development process was challenging as we addressed adequate funding of key expenses and repurposed dollars for strategic priorities. All departments were asked to reduce expenses by 2 percent and areas with reduced enrollment took additional reductions to shift dollars to higher growth areas. Approvals for new budget requests were limited because of finite resources and our desire to address existing commitments.From a revenue standpoint, we updated our tuition and fee projections based on current year enrollment, incorporated the new tuition and fee changes that take effect this semester (fall 2016), firmed up exemption and waiver projections, and increased bad debt expense estimates. Additionally, the budget is based on a projected enrollment of 1.8 percent (with a stretch goal for state funding purposes of 3 percent). There were no changes to state appropriations since this is the second year of the biennium. Luckily, the College’s tax base is strong with projected increases in property valuations of 3.21 percent. These numbers will be adjusted as certified values are received from Harris County later this month.Included in the budget was a $2.4 million compensation pool to cover full-time employee merit raises. The Board approved merit pay adjustments for full-time employees (faculty, staff, and administrators) for fiscal year 2016-2017 are as follows:• Those evaluated at “Valuable Contribution” will receive a 3.00 percent merit pay adjustment.
    • Those evaluated at “Notable Contribution” will receive a 3.50 percent merit pay adjustment.
    • Those evaluated at “Exceptional Contribution” will receive a 4.00 percent merit pay adjustment.
    • Those evaluated at “Room for Improvement” will not receive a merit pay adjustment.
    • Those evaluated at “Unacceptable” will not receive a merit pay adjustment.The following clarifications are provided and apply to all full-time employees (faculty, staff, and administrators):

    • Full-time employees do not include FTTC (full time temporary faculty).
    • Faculty, staff, and administrators hired during the first eleven months of this fiscal year (September 1, 2015, through July 31, 2016) will receive a pro-rata share of the applicable merit pay percentage (i.e. someone hired in March will receive 6/12 of the merit pay adjustment to cover the period from March through August).
    • Salary schedule range maximums for differentiated compensation purposes will not apply (i.e. if you are an employee earning near the top of your grade, you will not be capped; you will receive the full percentage of your eligible adjustment).
    • These merit pay adjustments are effective September 1, 2016, and will be included in the September 21st paycheck for employees on the bi-weekly payroll and in the September 30th paycheck for employees on the monthly payroll.

    Each year, merit pay adjustments are based on resources available and allocated through the budgeting process. The Board’s approval of this year’s merit pay adjustments continues to show the trustees’ support for our employees and our continued focus on the College’s strategic plan, annual priorities, and institutional results.

    No increase was made for part-time salaries in the 2016-2017 budget due to limited resources. We will continue to evaluate this area during the year and as we move into a new budget design and implementation process for fiscal year 2017-2018.

    If you are interested in learning more about the College’s 2016-2017 budget, please see the action item and presentation from the Board meeting on Monday located in the following folder P:\Budget (or see below). The Strategic Leadership Team reviewed and prioritized initiatives and work, and repurposed dollars in order to advance the College’s strategic plan with a focus on our five strategic goals: Student Success, P-16 Pipeline, Workforce and Economic Development, Our People, and Continuous Improvement. The 2016-2017 budget reflects the College’s commitment to teaching and learning, and service to the citizens in our taxing and service areas and throughout the greater Houston region. Budget areas will be reviewed during the year as College personnel continue to emphasize advancing our strategic goals and annual priorities, scaling promising practices, eliminating low value activities, and controlling costs in the context of sustaining excellence, innovation, collaboration, and a strong sense of community.

  2. The entire college community is focused on preparing for students who will arrive for the fall semester which begins this Monday, August 22, 2016. The past few weeks, and especially the days of this week, have been critical in capturing potential enrollment. I thank each of you for the focus throughout the College that has been placed on contacting and servicing students to increase our enrollment for this fall semester. It is important that we get those students in our classrooms on the first day of class, and then keep them engaged in the teaching and learning environment along with utilizing our support services. Our goal for enrollment growth this year was 3 percent, but as I mentioned earlier, we budgeted a 1.8 percent enrollment increase in order to be conservative with our budget projections. As of today, our college-wide enrollment is up at 2.1 percent in contact hours. Again, I thank you for your efforts in this area and ask for your continued help in capturing enrollment as we move forward with the various parts of term and late start offerings available this semester.
  3. On August 15, 2016, the Board of Trustees also approved revisions to the strategic plan and annual priorities. While the general focus remains the same, there was significant clarification around the Pathways Initiative. Next week, I will provide an update on our strategic goals, strategies, and annual priorities for 2016-2017. If you are interested in reviewing the details prior to my update, please see the action item and supporting documents in the following folder P:\Annual Priori  or see below

There is SO MUCH happening at San Jacinto College and it is definitely an exciting time! I thank you for your hard work, dedication, and passion for San Jacinto College and our students. I appreciate all that we are doing to serve our students and our community more effectively, and to ensure that our students are successful and prepared for the workforce or transfer to a university. It’s going to be another great year!




10 Annual Priorities action item

10.0 The College Strategic Goals 8-4-16 – clean

10.1 College Strategic Goals – Track Changes

10.2 One College Vision Board Approved

]10.3 Underlying Assumptions 7-29-16

10.4 Strategic Plan 7-21-16 – clean

10.6 2016 – 2017 Annual Priorities – 8-1-16 – clean

10.7 ap 2 updated 16 Board Agenda item – Budget Adoption FY 2017 (2)

160802 FY 2016-2017 Budget Presentation FINAL


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