Archive for August, 2017


Harvey Employee Update 8-31-2017

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*** SJC Employee Announcement ***

Thursday, August 31, 2017
10:30 AM

Dear San Jacinto College employees,

The Houston region is still feeling the effects of Tropical Storm Harvey, and will continue to feel them for weeks and months to come. We understand that many of you have been impacted, as well as many of our students. Please know that our thoughts and prayers are with you.

Employees who have not contacted and checked-in with their immediate leader / supervisor to let them know their current situation should do so today by 8 p.m., if at all possible. We want to understand our employees’ personal situation and availability to return to work on Tuesday, September 5. Please use the chain of leadership so that respective Strategic Leadership Team members can assess the status of all employees.

Any communication regarding the weather and the impact it may have on College operations, including class schedules and fall registration, will be distributed through email, and SJC AlertMe will be activated. Information will also be provided on the College website, on the emergency notification line at 1-888-845-5288, and through the College’s official Facebook and Twitter accounts. Employees should log in to your SJC AlertMe account and verify that their contact information is correct.

Thank you.

Harvey Update 8-30-2017

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Wednesday, August 30, 2017
12:43 PM

Dear San Jac Family,

San Jacinto College has been in communication with a number of agencies to determine how we can serve our communities best. At this time, local agencies have chosen other sites. We have offered our facilities where it was feasible, and we have made those facilities ready. We are waiting for confirmation about the use of the Central Campus as a temporary Red Cross/National Guard staging facility to shelter families who may be relocated elsewhere, but it appears that other arrangements have been made. At South Campus, we have assisted community members with the shelter at Dobie High School when our campus was inaccessible. At North Campus, we still do not have electrical power but are in communication with other local shelters.

I want to be very clear: Volunteering your personal time is in no way connected to your job, nor are your efforts eligible for any compensation by San Jacinto College.  This call is for community volunteers. Using email is a way to access a large number of you who may be looking for ways to serve.

Baker-Ripley (formerly Neighborhood Centers) is in need of volunteers to help at their NRG site. They need volunteers to work shifts around the clock. Evenings and late nights are the hardest times to find volunteers. We have offered to tell our SJC family of this opportunity to serve.

Many of you are still unable to leave your neighborhoods, but if you are able to travel safely, I am told that 610 is clear from 45 to NRG. If you are looking for ways to serve and are able to go to NRG, follow these instructions:

1.      Enter at Gate 10 off of Kirby at McNee

2.      Park in Red Lot 4

3.      Enter through West end of NRG

4.      Process through the station set up for Volunteers

5.      Identify yourself as San Jacinto College staff. (You might want to wear a San Jac t-shirt or shirt).

6.      Tell volunteer staffing that San Jacinto College is a partner of Baker Ripley and you have come to help.

We know we have employees and students with need, and we are working to be in a position to address some of those.

There will be opportunities to volunteer at other locations as well, even closer to home. Local communities are working to coordinate efforts. But the opportunity to serve at NRG is available now and will continue for a while.

Stay tuned.

Harvey Employee Update 8-30-2017

on August 30, 2017 in Harvey | Comments Off on Harvey Employee Update 8-30-2017

*** SJC Employee Announcement ***

Wednesday, August 30, 2017
2:30 PM

Dear San Jacinto College Employees,

Good afternoon! We understand that many of you are anxious to get back to the college facilities to check on the status of your areas and begin preparing for the upcoming semester, especially now that the sun is shining, but please remember that the College and all facilities are closed. We continue to evaluate and assess the facilities and clean up where needed, so it is important that all campus properties remain closed for this process. No one should be on any college location unless directed to do so by their Strategic Leadership Team (SLT) member. The SLT members are following a communication process.

We hope to begin allowing essential employees back on college properties in a phased approach once the assessment and clean up period has been completed. If requested to work, employees will be notified through their leadership after obtaining approval from their respective SLT member.  We know employees are anxious to check their offices, classrooms, and labs, but that cannot occur until we complete the cleanup period.

As a reminder, Thursday, August 31 is the end of the College’s fiscal year end. This requires the Banner system to be taken down. To this regard, please note that Banner will not be available on August 31, from noon until 1:59 a.m., on Friday, September 1. Banner will be opened for registration again at 2 a.m., on September 1, 2017.

Thank you all for your concerns and dedication to San Jacinto College. Part of the culture of the San Jacinto College community is the desire to help and serve others.  We know many of our employees have been impacted by Harvey so feel free to reach out to other employees to personally assist them if you can safely. Additionally, there are volunteer opportunities in our surrounding communities.  Additional information has been emailed to you and will be posted on our website about those opportunities.

Finally, later today, the San Jacinto College Foundation will be rolling out the SJC Student and Employee Emergency Relief Fund to provide an opportunity for others to help those affected by this devastating storm. As the Foundation receives donations, a process for application for and disbursement of  funds will be developed with the understanding that the entire process is  contingent on how much is collected  through the donation process.

Stay safe!

Thank you.

Harvey Update 8-29-2017

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Tuesday, August 29, 2017
6:31 PM

This is a reminder from San Jacinto College. San Jacinto College remains closed through Monday, September 4, 2017, due to the heavy rains and immense floods affecting Southeast Texas. The first day of classes is Tuesday, September 5. We understand that our students, employees and communities have been affected by this devastating flood event, and we want to allow time for them to recover from Tropical Storm Harvey.

Through September 4, 2017, all San Jacinto College campuses will remain closed. No one should be on campus during this time.

Since we have postponed the start of the semester, students are able to register and pay for fall classes online through September 11. After September 5, payment will be required on the day of registration. Registration is open for Take 2 classes that begin September 11.

Due to end of year processing, SOS access will be disabled beginning at noon on Thursday, August 31. It will be accessible again starting at 2 a.m., on Friday, September 1. Students will not be able to register or pay for classes during this brief down period.

Any communication regarding the weather and the impact it may have on College operations, including class schedules and fall registration, will be distributed through email, and SJC AlertMe will be activated. Information will also be provided on the College website, on the emergency notification line at 1-888-845-5288, and through the College’s official Facebook and Twitter accounts. Students are reminded to log in to your SJC Alert Me account and verify that your contact information is correct.

Please continue to monitor the forecast and have an individual plan for flooding for you and your families. Do not drive through flooded roadways. We want you to be safe and to take care of yourselves and your families. Please stay safe and heed the guidance and warnings of local authorities.

Below are resources where you can learn more.

All-Hazard Preparedness Information

National Hurricane Center

Houston-Galveston National Weather Service Office

Harris County Flood Control District

Download the Harris County ReadyHarris Mobile App

Flood Safety

Report Flooding in Harris County

FEMA Assistance

Fort Bend County Information

Red Cross Shelter Locations

Please do not rely solely on the local media for updates. The San Jacinto College website is the best source for the most up-to-date information regarding the College.

Thank you and please be safe.

Harvey Employee Update 8-29-2017

on August 29, 2017 in Harvey | Comments Off on Harvey Employee Update 8-29-2017

***SJC EMPLOYEE ANNOUNCEMENT ***

Tuesday, August 29, 2017
6:31 PM

San Jacinto College Employees,

We are hopeful that Harvey will soon allow the entire Gulf Coast Region to begin recovery efforts.  We know the recovery process will be difficult for many of you. Please know that our thoughts and prayers continue to be with you.  We will continue to send you updates and identify available resources that may assist you with your efforts.

While police and maintenance personnel have been staged at the campuses during the storm, we have not been able to mobilize crews or pull in additional resources to begin repairs.  We hope that will begin tomorrow. While the campuses have some damage, it is limited, and the goal is to be ready to open for the first day of classes on September 5, 2017.

During this closure period, employees may only be called in to work or work remotely with the approval from their respective Strategic Leadership Team (SLT) member. Approval must be granted in writing via email from the SLT member.

If requested to work, employees will be notified through their leadership after obtaining approval from their respective SLT member.

Employees may access the policy and procedures related to unscheduled closures available on the following links:

Policy V-L: Policy on College Emergencies/Natural Disasters/Business Continuity

http://www.sanjac.edu/policy-v-l-college-emergenciesnatural-disastersbusiness-continuity

Procedure 3-17-b: Payroll During an Unscheduled Closure

http://www.sanjac.edu/procedure-3-17-b-payroll-during-unscheduled-closure

Procedure 3-17-a: Unscheduled School Closures

http://www.sanjac.edu/procedure-3-17-unscheduled-school-closures

Any questions related to pay for employees working during this closure period should be directed to payroll@sjcd.edu for response. Please note that the payroll department has limited staffing during this closure period and your questions will be addressed as promptly as possible.

Thursday, August 31 is the end of the College’s fiscal year end. This requires the Banner system to be taken down. To this regard, please note that Banner will not be available on August 31, from noon until 1:59 a.m., on Friday, September 1. Banner will be opened for registration again at 2 am on September 1, 2017.

In closing, please take care of yourself and stay safe!

Harvey Update 8-27-2017

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Sunday, August 27, 2017
11:10 AM

San Jacinto College will be closed on Monday and Tuesday, August 28 and 29, 2017, due to the flooding situation affecting our region. College administration will meet daily to discuss current conditions and plans. San Jacinto College will continue to consult with our partners on school and college closings as this weather and flooding event continues.

Students can still register and pay for fall classes online through Wednesday, August 30, 2017. Registration is also open for Take 2 classes that begin on Monday, September 11, 2017.

Employees should contact and check-in with their immediate leader / supervisor to let them know their current situation. Leaders / supervisors should let their respective Strategic Leadership Team member know the status of our employees.

At this time, the National Weather Service in Houston – Galveston is still predicting heavy rainfall and flooding across portions of Southeast Texas for the remainder of the week. San Jacinto College students should exercise extreme caution during this serious flooding event.

Any communication regarding the weather and the impact it may have on College operations, including class schedules and fall registration, will be distributed through email, and SJC AlertMe will be activated. Information will also be provided on the College website, on the emergency notification line at 1-888-845-5288, and through the College’s official Facebook and Twitter accounts. Students should log in to your SJC AlertMe account and verify that their contact information is correct in order to receive notifications.

Students should closely monitor this forecast daily and have an individual plan for tropical weather and flooding for themselves and their families. Do not drive through flooded roadways. Below are resources where you can learn more.

All-Hazard Preparedness Information

National Hurricane Center

Houston-Galveston National Weather Service Office

Harris County Flood Control District

Download the Harris County ReadyHarris Mobile App

Flood Safety

Report Flooding in Harris County

FEMA Assistance for Hurricane Harvey

Fort Bend County Information

Local television and radio

 

Thank you and be safe.

Harvey Update 8-27-2017

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Sunday, August 27, 2017
5:40 p.m.

This is a revised closure message from San Jacinto College. Due to the heavy rains and immense floods affecting Southeast Texas, San Jacinto College will be closed through Monday, September 4, 2017. We understand that our students, employees and communities have been affected by this devastating flood event, and we want to allow time for them to recover from Tropical Storm Harvey.

Through September 4, 2017, all San Jacinto College campuses will remain closed. No one should be on campus during this time.

Classes will begin on September 5. Since we have postponed the start of the semester, students will be able to  register and pay for fall classes online through September 11. After September 5, payment will be required on the day of registration. Registration is open for Take 2 classes that begin September 11, 2017.

Employees should contact and check-in with their immediate leader / supervisor to let them know their current situation. Leaders / supervisors should let your respective Strategic Leadership Team member know the status of our employees. We already know that some have been impacted and want to obtain a better understanding of their status.

Any communication regarding the weather and the impact it may have on College operations, including class schedules and fall registration, will be distributed through email, and SJC AlertMe will be activated. Information will also be provided on the College website, on the emergency notification line at 1-888-845-5288, and through the College’s official Facebook and Twitter accounts. Employees should log in to your SJC AlertMe account and verify that their contact information is correct in order to receive notifications.

Please closely monitor the forecast as it changes daily, and have an individual plan for flooding for you and your families. Do not drive through flooded roadways. We want you to be safe and to take care of yourselves and your families. Please stay safe and heed the guidance and warnings of local authorities.

Below are resources where you can learn more.

All-Hazard Preparedness Information

National Hurricane Center

Houston-Galveston National Weather Service Office

Harris County Flood Control District

Download the Harris County ReadyHarris Mobile App

Flood Safety

Report Flooding in Harris County

FEMA Assistance

Fort Bend County Information

Red Cross Shelter Locations

Local television and radio

 

Thank you and be safe.

Harvey Update 8-26-2017

on August 26, 2017 in Harvey | Comments Off on Harvey Update 8-26-2017

Saturday, August 26, 2017
6:20pm

San Jacinto College remains closed through Sunday, August 27, 2017, and will continue to monitor the weather related to Tropical Storm Harvey. It is the intention of College administration to make a decision regarding Monday classes by Sunday evening. San Jacinto College also consults with our district school partners on school and college closings.

Students can still register and pay for fall classes online through Tuesday, August 29, 2017. Registration is also open for Take 2 classes that begin on Monday, September 11, 2017.

The National Weather Service in Houston – Galveston is predicting heavy rainfall and potential flooding across our area through Tuesday. Students and employees should closely monitor this forecast daily and have an individual plan for tropical weather and flooding for themselves and their families. Do not drive through flooded roadways. In addition, our area is under a tornado watch until 2 a.m., Sunday morning.

Communication updates regarding the weather and the impact it may have on College operations, including class schedules and fall registration, will be distributed through email, and SJC AlertMe will be activated. Information will also be provided on the College website, on the emergency notification line at 1-888-845-5288, and through the College’s official Facebook and Twitter accounts. If you have not already done so, please log in to your SJC AlertMe account and verify that your contact information is correct.

Below are resources where you can learn more, including information on how to report flooding and to get FEMA assistance, should it be needed for you and your family.

All-Hazard Preparedness Information

National Hurricane Center

Houston-Galveston National Weather Service Office

Harris County Flood Control District

Download the Harris County ReadyHarris Mobile App

Flood Safety

Report Flooding in Harris County

FEMA Assistance for Hurricane Harvey

Fort Bend County Information

Local television and radio

Thank you and be safe!

Harvey Update 8-24-2017

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Thursday, August 24, 2017
2:30 PM

San Jacinto College will close at 1:30 p.m., on Friday, August 25, 2017, to allow students and staff to prepare for inclement weather. The College will remain closed through Sunday, August 27. All activities and functions are canceled during this time, including Saturday on-campus registration and activities, as well as the SAT test. The College administration will continue to monitor the weather over the weekend.

Students are encouraged to register and pay for fall classes online. Registration is also open for Take 2 classes that begin on Monday, September 11, 2017.

At this time, the National Weather Service in Houston – Galveston is predicting heavy rainfall and flooding across portions of Southeast Texas beginning on Saturday and into early next week. At this time, it is not possible to predict exactly how much rain our area will receive.

San Jacinto College urges all students and employees to exercise extreme caution during this rain event. Any communication regarding the weather and the impact it may have on College operations, including class schedules and fall registration, will be distributed through email, and SJC AlertMe will be activated. Information will also be provided on the College website, on the emergency notification line at 1-888-845-5288, and through the College’s official Facebook and Twitter accounts. If you have not already done so, please log in to your SJC AlertMe account and verify that your contact information is correct.

Employees will receive a separate email regarding a closure plan.

Students and employees should closely monitor this forecast daily and have an individual plan for tropical weather and flooding for themselves and their families. Do not drive through flooded roadways. Below are resources where you can learn more.

All-Hazard Preparedness Information

National Hurricane Center

Houston-Galveston National Weather Service Office

Harris County Flood Control District

Download the Harris County ReadyHarris Mobile App

Flood Preparation

Local television and radio

Thank you.

Harvey Update 8-23-2017

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Wednesday, August 23, 2017
11:20 AM

The San Jacinto College administration is monitoring Tropical Depression Harvey that has formed in the Gulf of Mexico. This tropical weather will affect our region beginning on Friday and will last throughout the weekend. A Tropical Storm Watch has been issued for our area, including Fort Bend, Harris and Galveston Counties. San Jacinto College is open for normal business operations.

A Tropical Storm Watch means that tropical storm conditions are possible within the watch area, generally within 48 hours. At this time, the National Weather Service in Houston – Galveston is predicting heavy rainfall and flooding across portions of Texas into early next week.

Any necessary communication regarding the weather will be sent to employees and students through email, and SJC AlertMe will be activated. Information will also be kept up-to-date on the College website at sanjac.edu, on the emergency notification line at 1-888-845-5288, and through the College’s official Facebook and Twitter accounts. Now is a good time to review your contact information in the system. Please login to SOS and click on the red SJC AlertMe tab, or visit sanjac.edu/alert-me.

Students and employees should closely monitor this forecast daily and prepare for tropical weather conditions later this week. You are encouraged to have your own individual plan for tropical weather for you and your family. If you are driving and get caught in rising floodwaters, do not drive through. Below are resources where you can learn more.

All-Hazard Preparedness Information

National Hurricane Center

Interactive Zip-Zone Evacuation Map

Houston-Galveston National Weather Service Office

Download the ReadyHarris mobile app

Local television and radio

Thank you.